Jobs and Volunteer Opportunities

Founded in 1997, Rooftop Films is an innovative grassroots non-profit film festival and production collective based in Brooklyn, NY. Rooftop has grown to become one of NYC’s leading film organizations serving over 48,000 audience members. Our mission is to engage and inspire diverse communities by showing movies in outdoor locations, creating innovative events, and renting equipment at low-cost to artists and non-profits.

Rooftop Films is an equal opportunity employer, and strongly encourages women and people of color to apply.

Now Accepting Applications for the Following Positions:

PRINT TRAFFIC COORDINATOR (SEASONAL)

Rooftop Films has grown tremendously over the last few years, and we are looking for a Print Traffic Coordinator to take a crucial role in the production of the Summer Series. The Rooftop Films Summer Series runs every weekend, May – August, presenting 50 shows at over 19 different outdoor locations in NYC.

The Print Traffic Coordinator manages print traffic for the Rooftop Films Summer Series and special events. This is a full-time seasonal position (beginning of May to the end of August). The Print Traffic Coordinator develops relationships with filmmakers and external print traffic coordinators, secures on-time receipt of films and videos, arranges for timely shipping of prints and videos to their next destination, captures and edits event footage, and supervises two Video Production Interns. The position reports to the Programmer and Artistic Director.

ROLES AND RESPONSIBILITIES

  • Masters / Tape Traffic Management:
    • Keep track of all master formats of films that are being screened as part of the Rooftop Films Summer Series, co-presentations, and partner events
    • Check masters, supervise edits of each screenings program in Playback Pro, and check for technical issueswith playback
    • Maintain print tracking database
    • Track shipping and receiving of all films and videos, including origin, carrier, tracking number, Summer Series assignment and post-series destination
  • Track delivery and screening schedule of Sponsor and Partner commercials/trailers
  • Liaise with Technicians on playback and other issues prior to each screening
  • Create and organize Logo Screens for pre-show logo loops
  • Process screening fee invoices and payments to distributors and filmmakers
  • Maintain shipping costs within Summer Series budget
  • Assign, capture and edit event footage for use by the marketing/PR team (weekly) in Adobe Premiere
  • Hire and manage Video Production Interns (two)
  • Complete post-Summer Series activities: evaluation and how-to manual
  • Other summer series related tasks (time permitting)

QUALIFICATIONS

  • Possess flexibility and strong organizational skills.
  • Must be self-motivated and able to initiate and complete tasks on deadline.
  • Ability to thrive in a small team environment, to take responsibility and to meet tight deadlines.
  • Ability to work collaboratively with internal staff.
  • Required Computer Skills
    • Extensive experience with Adobe Premiere Pro
    • Familiarity with other Adobe Creative programs
    • Familiarity with file conversion processes for digital film files (Compressor, Mpeg Streamclip, etc.)
    • Basic familiarity with Excel or Airtable (preferred but not required) and Google Docs and Sheets
    • Familiarity with professional playback programs such as Playback Pro a plus.
    • Basic familiarity with the basics of DCP delivery and certifications a plus
  • The work week will generally be 10-6, Monday-Friday, but on isolated occasions there must be some ability to work flexible hours when required including some evenings and weekends.

Start Date: May 2020

HOW TO APPLY

We recommend you look over our website www.rooftopfilms.com to thoroughly learn about our organization. Then send a resume, cover letter, and references to:

Dan Nuxoll, Artistic Director at jobs@rooftopfilms.com

Please note the position in the subject line. Applications must be received by April 3, 2020.

NO PHONE CALLS OR FOLLOW UP EMAILS PLEASE.

Receipt of applications will be acknowledged via email. Not all applicants will receive interviews.

Salary is commensurate with experience.

Rooftop Films is an equal opportunity employer, and strongly encourages women and people of color to apply.

VENUE MANAGER (SEASONAL)

Rooftop Films has grown tremendously over the last few years, and we are looking for a Venue Manager to take a crucial role in the production of the Summer Series. The Rooftop Films Summer Series runs every weekend, May – August, presenting 50 shows at over 19 different outdoor locations in NYC.

This is a flexible, creative position, employing a variety of skills. The Venue Manager will assist with in-office preparations for and on-site management of all Rooftop Films Summer Series screenings. Responsibilities include pre-season preparations, permitting, liaison to sponsors, execution of sponsorship activations, as well as supporting the Operations Manager in general event preparation and execution as needed. Rooftop screens in multiple locations that require unique event management systems and procedures; since there are many venues, each with their own particulars, certain basics change from venue to venue. This position reports directly to the Operations Manager.

The Venue Manager position begins in April through the end of August, ending one week after the last Summer Series screening, with the possibility of part time work before and after the season. 

ROLES AND RESPONSIBILITIES

  • ON-SITE EVENT MANAGEMENT
    • Manage and lead event support staff and volunteers:
      • Set-up and manage box office/ticketing
      • Supervise load in and load out
      • Supervise chair set-up, tables and tents for Rooftop Films, bar, sponsors, etc.
      • Manage set-up and supervise staffing of Rooftop Films information and merch tables
      • Oversee crowd flow, ushering, security, audience relations, permit compliance, and safety protocols
      • Liaison with venue and their staff
      • Hospitality (talent, sponsors, etc.)
  • IN-OFFICE EVENT PLANNING
    • In collaboration with the Operations Manager, and other office FOH staff, the Venue Manager will be responsible for the following in relation to events:
      • Assist with securing venue and event permitting (D.O.B, Parks Dept., Catering, etc.)
      • Financial management: track and manage show related expenditures.
      • Communicate with other FOH staff to assist with prepping and packing show materials, creating signage and other logistics as needed
      • Attend weekly department meetings prior to all shows they will be supervising
      • Liaison with venues in advance of screenings regarding arrival, rain plans and other contingencies 
      • Create individual event information sheets for all Summer Series events
    • Summer Series “wrap-up” and paperwork at the end of the summer.

QUALIFICATIONS

  • Minimum 3 years event production, house management, venue operations management and/or film festival experience.
  • Possess flexibility, strong organizational, project management, writing and verbal communication skills.
  • Be culturally engaged. A familiarity with and interest in independent film is a plus.
  • An understanding and dedication to our mission.
  • Ability to thrive in a small team environment, to take responsibility and to meet tight deadlines.
  • Ability to work collaboratively with internal staff and external constituencies at all levels. 
  • Supervisory/training experience preferred.
  • Basic computer skills required, including spreadsheets and databases; familiarity with Adobe Creative a plus.
  • Ability to work flexible hours as required, including evenings and weekends.
  • Understanding of and experience securing permits a plus.

Full Time Start Date: April 2020

HOW TO APPLY

We recommend you look over our website www.rooftopfilms.com to thoroughly learn about our organization. Then send a resume, cover letter, and references to: 

Kate Gellene, Operations Manager at jobs@rooftopfilms.com

Please note the position in the subject line. Applications must be received by March 20, 2020. 

NO PHONE CALLS OR FOLLOW UP EMAILS PLEASE.

Receipt of applications will be acknowledged via email. Not all applicants will receive interviews. 

Salary is commensurate with experience.

Rooftop Films is an equal opportunity employer, and strongly encourages women and people of color to apply.

VOLUNTEER COORDINATOR (SEASONAL)

The Volunteer Coordinator will be the liaison to our growing volunteer base who assist us in putting on our events all summer. The person in this position will work with the Operations Manager and Venue Manager, in addition to all other auxiliary staff to ensure that this aspect of our shows runs smoothly. The Volunteer Coordinator will also maintain morale among the volunteers and create a fun work environment. 

ROLES AND RESPONSIBILITIES

  • Office and Administrative:
    • Create and execute volunteer recruitment plan, incentives, and outreach strategies
    • Work with corporate, social, civic and community organizations to develop partnerships to recruit volunteers.
    • Obtain in-kind sponsorships for volunteer meals, community deals
    • Maintain volunteer database for tracking information, hours, roles and event participation.
    • Plan volunteer orientations and create volunteer manual.
    • Maintain ongoing communication with volunteers including social media and weekly emails.
    • Schedule volunteers based on event and venue needs.
    • Update and communicate with event staff and senior staff on volunteer related issues.
    • Focus on trends in retention rates of the volunteer base 
  • On-site at Events:
    • Welcome and lead volunteers on venue walk-throughs.
    • Inspire volunteers and maintain a fun work environment.
    • Equip volunteers with all necessary information of venue and event staff in order for them to be an informative representative to patrons 
    • Utilize skills-based volunteer method-evaluate the strengths of individuals and place them accordingly. 
    • Rotate stations, check-in, and lead volunteers throughout the course of the event.
    • Facilitate meals for Volunteers & other on-site staff 
    • Assist the Venue Manager with other aspects of event execution as needed. 
    • Assist the Lead Technicians and Venue Manager with breakdown of events

Full Time Start Date: May 2020

HOW TO APPLY

We recommend you look over our website www.rooftopfilms.com to thoroughly learn about our organization. Then send a resume, cover letter, and references to: 

Kate Gellene, Operations Manager at jobs@rooftopfilms.com

Please note the position in the subject line. Applications must be received by April 10, 2020. 

NO PHONE CALLS OR FOLLOW UP EMAILS PLEASE.

Receipt of applications will be acknowledged via email. Not all applicants will receive interviews. 

Salary is commensurate with experience.

Rooftop Films is an equal opportunity employer, and strongly encourages women and people of color to apply.

FESTIVAL MARKETING INTERN

Rooftop Films is seeking interns for the Summer of 2020. We welcome students finishing their 1st year of college (or age equivalent) or above and all graduate students. Applications are due no later than April 3rd, 2020.

Internships are not paid, but Rooftop Films’ staff will work with your school for internship credit. Applicants are encouraged to check their school’s internship or field work credit requirements before applying. (Please note: our offices are on the border of Park Slope and Gowanus, near the R, F and G trains in Brooklyn.)

Festival Marketing Interns will work closely with the Communications Manager and Programming & Festival Coordinator to help plan and manage all aspects of promoting and running a non-profit film festival, working both in the office and at shows. Their primary tasks include:

Festival Marketing and Publicity: 

  • Generate content for, help manage, and analyze Rooftop Films’ social media accounts alongside the Communications Manager

    • Learn Rooftop’s voice and assist in the writing and editing of all posts

    • Cherry-picking images and possibly creating graphics, if able

  • Assist in the production of press materials, including press releases, media alerts, and contact databases as needed

  • Pre-screen and quality check film programs before events under the supervision of the Programming & Festival Coordinator

    • Help maintain film databases

  • Research, identify, and liaison with potential community partners for Summer Series events

  • Research, identify, and liaison with potential press partners for Summer Series events

  • Monitor film/entertainment sites for relevant social media/outreach content

  • Contribute to the Rooftop Films Blog

On-site Event Coordination:

  • Shadow and assist Communications Manager with night-of social media promotion

    • Craft thoughtful posts on the fly for all social medias (emphasis on Instagram stories and Twitter)

    • Help generate live-streamed video during pre-show performance (story only), filmmaker Q&A, and (if applicable) post-show performance

    • Depending on need, assist with photographing event for immediate or next-day posting on all socials

Qualifications:

  • Candidates must be able to receive college or university credit to participate in this internship.

  • Candidates must have experience with:

    • Managing social media accounts (particularly Facebook, Twitter, and Instagram)

    • Google suite

    • Microsoft suite

  • Bonus points for candidates with experience using:

    • Airtable

    • Adobe suite (especially InDesign & Photoshop)

    • Video editing software, such as Final Cut

    • Digital photography

Festival Marketing Internship candidates would be expected to average two half days a week in the office and one evening show per week, but—generally—the more time you can commit the better.

Start Date: Late May/Early June 2020

HOW TO APPLY

We recommend you look over our website www.rooftopfilms.com to thoroughly learn about our organization. Then send a resume, cover letter, and references to: 

Kelley Rand, Communications Manager and Maria Rhodes, Programming & Festival Coordinator at intern@rooftopfilms.com.

Please note the position in the subject line. Applications must be received by April 3, 2020

NO PHONE CALLS OR FOLLOW UP EMAILS PLEASE.

Receipt of applications will be acknowledged via email. Not all applicants will receive interviews. 

Rooftop Films is an equal opportunity employer, and strongly encourages women and people of color to apply.

VIDEO AND CONTENT INTERN

Rooftop Films is seeking interns for the Summer of 2020. We welcome students finishing their 1st year of college (or age equivalent) or above and all graduate students. Applications are due no later than April 3rd, 2020.

Internships are not paid, but Rooftop Films’ staff will work with your school for internship credit. Applicants are encouraged to check their school’s internship or field work credit requirements before applying. (Please note: our offices are on the border of Park Slope and Gowanus, near the R, F and G trains in Brooklyn.)

Video and Content Interns work closely with the Communications Manager, Tech Managers and Programming and Festival Coordinator to plan, produce, and maintain the flow of media during the 2020 Summer Series. Their primary tasks include:

Video and Marketing Content Production:

  • Work with the Communications Manager to generate marketing content including:
    • Summer Series trailers and video highlight clips
    • Digital graphics for social media
    • Print materials such as posters and flyers
    • Articles for the Rooftop Films Blog
  • Pre-screen and quality check film programs before events
  • Maintain and organize the Rooftop Films media and photo libraries
  • Learn and Test Tech Equipment

On-site Event Photography and Videography

  • Learn about music, film, and event documentation by attending and photographing our Summer Series programs (40+ outdoor, enhanced film screenings taking place across New York City)
  • Work with the Programming and Festival Coordinator to document event highlights and sponsor activations
  • Organize and shoot Q&As, musical performances, and interviews with filmmakers
  • Shadow the on-site Videographer and the Video Technician
  • Learn the basics of a how we set up a show from the technical perspective

Qualifications:

  • Candidates must be able to receive college or university credit to participate in this internship
  • Candidates must have proficiency with:
    • Final Cut Pro
    • Adobe Photoshop
    • Adobe InDesign
    • Adobe Premiere
    • Macs and Quicktime video codecs
    • Digital photography and/or Videography
  • Media management skills/ability to track and organize high volume workflow
  • Interest in and eagerness to learn the technical aspects of video and graphic design

Video Production Internship candidates would be expected to average at least two days a week in the office and one evening show per week with Mondays in the office being required, but generally the more time you can commit the better.

Start Date: Late May/Early June 2020

HOW TO APPLY

We recommend you look over our website www.rooftopfilms.com to thoroughly learn about our organization. Then send a resume, cover letter, portfolio (can be a link), and references to: 

Kelley Rand, Communications Manager and Maria Rhodes, Programming & Festival Coordinator at intern@rooftopfilms.com.

Please note the position in the subject line. Applications must be received by April 3, 2020

NO PHONE CALLS OR FOLLOW UP EMAILS PLEASE.

Receipt of applications will be acknowledged via email. Not all applicants will receive interviews. 

Rooftop Films is an equal opportunity employer, and strongly encourages women and people of color to apply.

COMMUNITY OUTREACH AND DEVELOPMENT INTERN

Rooftop Films is seeking interns for the Summer of 2020. We welcome students finishing their 1st year of college (or age equivalent) or above and all graduate students. Applications are due no later than April 3rd, 2020.

Internships are not paid, but Rooftop Films’ staff will work with your school for internship credit. Applicants are encouraged to check their school’s internship or field work credit requirements before applying. (Please note: our offices are on the border of Park Slope and Gowanus, near the R, F and G trains in Brooklyn.)

The Community Outreach and Development Intern will work closely with the programming team, Communications Manager and the Box Office Coordinator to completely understand how the membership program impacts each department. Candidates would be expected to average two days a week in the office and one evening show per week, but generally the more time you can commit the better.

Tasks include:

  • Research for fundraising efforts, community partners, and membership research
  • Communications and customer service including emails and phone calls with outreach partners, members and donors
  • Assist with Community Outreach research and communication
  • Database management including attendance reports 
  • Work with Programmers and Communications Department on fundraising marketing and outreach strategies including social media posts and weekly member e-newsletter. 
  • Assist with member/donor relations at Summer Series events and on-site membership sales and outreach to our audience.
  • General department administrative tasks and special projects

Qualifications:

  • Strong written and verbal communication skills, attention to detail, time management skills, and ability to multi-task
  • Ability to interact with donors and members in a professional manner
  • Interest and experience with detailed research and database management
  • Be culturally engaged. A familiarity with and interest in independent film is a plus.
  • Some fundraising database experience is preferred
  • Prior experience with a nonprofit preferred, but not required
  • Candidates should have experience with Microsoft Office, Google Suites and Social Media (particularly Facebook and Instagram). Experience with fundraising database programs, Airtable and Adobe design programs are a plus, but not necessary.

Start Date: Late May/Early June 2020

HOW TO APPLY

We recommend you look over our website www.rooftopfilms.com to thoroughly learn about our organization. Then send a resume, cover letter, and references to: 

Kelley Rand, Communications Manager and Maria Rhodes, Programming & Festival Coordinator at intern@rooftopfilms.com.

Please note the position in the subject line. Applications must be received by April 3, 2020

NO PHONE CALLS OR FOLLOW UP EMAILS PLEASE.

Receipt of applications will be acknowledged via email. Not all applicants will receive interviews. 

Rooftop Films is an equal opportunity employer, and strongly encourages women and people of color to apply.

VOLUNTEER OPPORTUNITIES

As a non-profit arts organization, Rooftop Films depends on volunteers like you for its growth and success. Working with Rooftop is a great opportunity to see fantastic films and live music, find out about the inner workings of film festivals, and meet the Rooftop staff and the filmmakers.

Rooftop consistently needs volunteers for over 40 shows during our Summer Series. Now, during off-season, we still have plenty of events happening! Most shows are on Friday or Saturday nights, with some special ones on Wednesdays and Thursdays. Volunteers can help out at as many or as few shows as they are available for.

If you are interested in volunteering please register here.

(Just follow the link, click “Join Organization” in upper right hand corner, then select “register new account.”)

Already registered with us as a volunteer? Click here to log in to your account to register for shifts.